Travel Coordinator Job in Mumbai at Burns & McDonnell India

Burns & McDonnell is hiring for the rolw of Travel Coordinator!

Responsibilities of the Candidate:

• Book flights, accommodation, trains, and ground transportation for employees
• Research and negotiate with vendors for cost-effective travel solutions
• Manage travel changes, cancellations, and special requests
• Handle visa applications and other travel formalities
• Provide detailed itineraries and information to travelers
• Ensure compliance with corporate travel policies and procedures
• Coordinate and book all aspects of business travel including flights, hotels, rental cars, and ground transportation in accordance with company travel policies
• Ensure all travel requests comply with the company’s travel and expense policy and assist employees with policy questions
• Research, negotiate, and maintain relationships with travel vendors to secure the best rates and services
• Act as the first point of contact for travel-related issues such as delays, cancellations, and itinerary changes and provide timely resolutions
• Audit and process employee expense reports for travel ensuring accuracy and policy compliance
• Maintain accurate records, invoices, and expense reports
• Manage and process necessary travel documentation such as visa applications
• Use computer reservation systems (e.g., Sabre GDS) and other relevant software
• Handle emergencies, resolve issues professionally, and adapt to changes calmly
• Apply knowledge of corporate travel policies, travel trends, and office management practices
• Communicate effectively with travelers and vendors through strong verbal and written communication
• Oversee and coordinate general office maintenance, repairs, and vendor services including cleaning, landscaping, and pest control
• Ensure facility complies with health, safety, and security regulations and enforce safety procedures
• Monitor and order office supplies, breakroom provisions, and equipment
• Coordinate office moves, desk assignments, and meeting room setups
• Assist with furniture assembly and repair as needed
• Oversee and coordinate general transport services ensuring safety and compliance requirements
• Serve as primary point of contact for external contractors and building management for facilities issues
• Support planning and execution of facilities-related projects such as office renovations or upgrades
• Manage office assets, equipment, stationery, appliances, and parking facilities
• Coordinate and ensure access for maintenance contractors
• Support facilities-related administrative tasks
• Serve as a point of contact for travel and facilities-related inquiries and resolve issues
• Liaise with internal and external stakeholders including vendors and travelers
• Maintain a customer-oriented approach with strong interpersonal skills

Requirements:

• 2 years of experience in administrative support, travel coordination, IATA, or facilities management role
• Bachelor’s degree
• Excellent written and verbal communication skills
• Strong organizational skills with attention to detail
• Ability to remain calm under pressure and provide quick effective solutions
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with travel booking systems (e.g., Concur) or work order management systems preferred
• Ability to handle light-to-moderate lifting and physical mobility for facilities tasks