Purchasing Coordinator Job in Pune at Siemens Energy

Responsibilities of the Candidate:

• You will upload vendor invoices into SAP and assign them to the correct CPM based on project lists.
• You will accurately enter invoice details including invoice number, gross amount, deductions, VAT, net payable, payment terms, and GST applicability.
• You will validate duplicate or already posted Goods Receipt (GR) and Invoice Receipt (IR) against purchase orders to prevent errors.
• You will verify necessary documentation for GR approvals and reject invoices if required.
• You will validate proof of delivery, service completion, and approvals from project teams on delivery notes, timesheets, and other documents.
• You will communicate with vendors regarding invoice rejections and provide clear reasons.
• You will post GR-IR transactions in SAP, ensuring matching of materials, services, and quantities between purchase orders and invoices.
• You will check and correct the impact of GR-IR postings as per invoice details.
• You will attach all relevant clarifications, communications, and supporting documents with GR-IR postings.
• You will prepare weekly and monthly MIS reports on pending GR/IR items and key performance indicators.
• You are diligent and possess strong analytical skills to identify and resolve discrepancies efficiently.
• You communicate clearly and effectively with cross-functional teams and external vendors.
• You are proactive in managing documentation and ensuring compliance with procurement and finance processes.
• You demonstrate strong organizational skills to manage multiple projects and deadlines.

Requirements:

• Hands-on experience with SAP, particularly in MM (Materials Management) and FI (Financial Accounting) modules.
• Proficiency in MS Office applications and PDF handling.
• Practical knowledge of procurement documents such as Purchase Orders, Invoices, Delivery Notes, Shipping Documents, Timesheets, Credit and Debit Notes.
• Understanding of advance payments, advance adjustments, retentions, and VAT treatment.
• Ability to accurately match materials and services across delivery notes, invoices, shipping documents, and purchase orders.
• Familiarity with the Procure-to-Pay (P2P) process and related documentation.