Project Administrator Job in Chennai at Emerson

Emerson is hiring for the role of Project Administrator!

Responsibilities of the candidate: 

• Responsible preparation of documents in project specific formats and templates.
• Handle multiple project documents including preparation of transmittals, receipt of customer reviewed documentation and distribution of these documents internally.
• Serve as the primary point of contact between customers and Emerson including internal collaborators such as Proposals team, Drawing Team, Quality and other collaborators.
• Review commented documents received from customer and relay the same to concerned internal teams for resubmission. If in case of any dispute/disagreement, the comments resolution form shall be prepared in coordination with respective teams, which then shall be taken up with customer through email / phone or vide document transmittal for closure and to ensure final approval.
• Arrange and submit original Bank Guarantees to customer along with proforma invoices to collect the payments
• Issue change orders in internal change order system and make sure the same is assembled in project documents and final product.
• Ensure accurate revision control, revision tracking and metadata management of all documents.
• Ensure documentation meets customer-specific requirements, including format, cover sheet, transmittal, content, and delivery method.
• Collect, collate, submit, track, and handle document transmittals (incoming/outgoing) in RIL E-room and customer portals, ensuring timely distribution.
• Perform daily checks for document status in customer portal, meticulously downloading and saving files in designated locations/SharePoint. Ensure that issues on overdue documents are communicated to the PM promptly for an early resolution.

Requirements: 

• Good interpersonal and communication skills.
• Proficiency in Microsoft Office applications and the skills to apply technology and systems specific to the department required.
• Job holder reports to the Manager – Project Management.
• Building trust and relationship with customers, internal relationships with cross-functional teams.
• Maintain proficiency in collaboration tools (SharePoint, Teams, Server).
• Experience in documentation system is desirable.
• Understand Project lifecycle and expectations from the PM.