Project Administrator Job in Mumbai at Mace Group

Mace is hiring for the role of Project Administrator!

Responsibilities of the Candidates:

• Provides informal guidance to more junior roles.
• Supports diary management for project director/project manager alongside office manager
• Ensures team members are aware of administration processes.
• Assist with set up project office, for example, arranging IT equipment and office furniture.
• Creates and maintains electronic and hard copy filing systems.
• Ensures staff have complete and regularly updated their ‘Infomace’ staff home page.
• Arrange the set-up of project email addresses and Outlook mailboxes for the project, performing regular filing of project Inbox emails.
• Processes all incoming correspondence and produce all outgoing correspondence and records under the Mace way.
• Archives all project documentation and retain complete records for hand over to client upon project completion.
• Places orders from Mace suppliers.
• Assists in the booking of meeting rooms for all meetings arranging refreshments/lunches for client/external meetings.
• Maintains a log of Mace training records and arranges tests/training when required.
• Manages petty cash and reconciliations for the accounts department and recovery.
• Provides administrative support, typing letters, minutes reports, etc. as necessary.
• Updates project directory as and when required, issues via email, and uploads to connect, distributing to project team.
• Coordinate site visits for both client and project teams.
• Manage site meeting room diary.
• Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work

Requirements:

• Bachelor’s degree in a relevant field.
• Experience for a project of a similar nature.