Personal Assistant to CEO Job in Navi Mumbai at Sciative Solutions Pvt. Ltd.

Responsibilities:

• Act as the primary point of contact for all communication to and from the CEO, ensuring timely and efficient handling of inquiries and requests.
• Maintain an organized diary and swiftly transcribe detailed notes during meetings, calls, and instructions given by the CEO.
• Coordinate and manage the CEO's calendar, appointments, and travel arrangements, ensuring a well-structured and efficient schedule.
• Assist in preparing reports, presentations, and documentation as required by the CEO.
• Manage confidential and sensitive information with utmost discretion and professionalism.
• Foster strong relationships with internal and external stakeholders on behalf of the CEO.
• Efficiently organize and maintain records, documents, and files, both physical and digital. Implement and maintain an organized filing system to ensure easy retrieval of information.
• Act as the primary point of contact for tracking tasks assigned by the CEO to various departments. Regularly follow up with internal teams/departments, monitor task statuses, and ensure timely completion, reporting back to the CEO

Qualifications and Skills:

• A graduate from any discipline.
• Exceptional note-taking skills with a keen eye for detail and accuracy.
• Proficiency in communication and a high level of professionalism in interactions with individuals at all levels.
• Strong organizational and multitasking abilities, capable of managing multiple priorities effectively.
• 0-2 years of experience in a similar role (freshers welcome).
• Excellent time management skills and the ability to work well under pressure.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).

Preferred Qualities:

• A proactive and self-motivated attitude with a problem-solving mindset.
• Adaptability to changing priorities and a fast-paced work environment.
• Strong interpersonal skills and the ability to build rapport with diverse personalities.
• Experience in managing projects or coordinating events is a plus.