Office Coordinator Job in Mumbai at TeamViewer

TeamViewer is hiring for the role of Office Coordinator!

Responsibilities of the Candidate:

• Working with IT and other internal departments to coordinate shipments, couriers, and mail.
• Arranging the building access and assign to new staff, visitors, and scheduled maintenance personnel.
• Upkeeping the facility with regard to perishables and stationery items, as well as scheduled maintenance including fire equipment and first aid supplies.
• Managing local events, such as quarterly parties, training, and wellbeing or engagement activities.
• Liaising with head office to arrange the appropriate insurance coverage for the building and contents.
• Managing ad-hoc requests in relation to office changes, variations, or refurbishments.
• Travel coordination: Liaising with our global training management team or external vendor to assist staff in booking flights and accommodation.
• Assisting with procurement in the APAC region.
• Raising purchase requisitions, and supporting vendor onboarding and account reconciliation.

Requirements:

• At least three years’ experience in an administrative or procurement role.
• Strong coordination skills and heavily detail oriented.
• Experience negotiating supplier quotes or contracts and in performing tenders .
• The ability to multi-task between competing priorities.
• Developed communication skills, able to liaise with management and senior leaders.
• Financial acumen, able to keep the business’ best interest in mind and promote cost efficient solutions where possible.
• Experience with an ERP system is advantageous, particularly MS Dynamics 365.