Office Administrator Trainee Job in Thiruvananthapuram at Kran Consulting Pvt. Ltd.

Kran is hiring for the role of Office Administrator Trainee !

Responsibility of the Candidate:

• Maintain a clean, hygienic, and organized office environment
• Monitor cleanliness and ensure infrastructure, seating, and resources are adequate for all employees
• Coordinate with maintenance staff and arrange necessary repairs promptly
• Ensure proper use of office resources including PCs, laptops, printers, and other equipment
• Inspect and ensure all electrical equipment is turned off after office hours
• Enforce discipline in vehicle parking and general office conduct
• Oversee office catering, pantry services, and lunch management, ensuring quality and quantity
• Maintain and file all records systematically, including contracts, POs, letters, and financial statements
• Take regular inventory of office supplies and place orders when stock is low
• Manage procurement and maintain assets and office equipment (printers, scanners, phones, etc.)
• Distribute internal documents, memos, and notices to relevant departments
• Maintain repository for easy access to important document
• Schedule and book travel arrangements including flights, hotels, and transport for employees
• Coordinate meeting room bookings, client visits, and internal functions
• Manage catering, snacks, and gift arrangements during client or guest visits
• Greet and welcome all visitors, directing them to the appropriate sections or personnel
• Monitor office security systems and implement precautionary measures as needed
• Welcome new joiners and provide office tours to help them acclimate
• Assist new employees with joining formalities and benefits paperwork
• Introduce new hires to teams and managers to foster integration
• Coordinate with external vendors and service providers for facility-related needs
• Assist in planning and executing internal events, celebrations, or corporate social responsibility (CSR) initiatives
• Support ad-hoc administrative tasks assigned by management

Requirements:

• Diploma/ Degree required (in any field)
• Excellent written and verbal communication skills
• Excellent organizational skills and attention to detail.
• Excellent time management skills
• Strong knowledge of MS Office (Word, Excel, PPT)
• Ability to multi-task and prioritize works
• Ability to function well in a high-paced and at times stressful environment.
• Able to complete complex administrative tasks with minimal supervision
• Proficiency in creating presentations using Power BI is preferred

salary link: https://www.glassdoor.co.in/Salaries/administrator-salary-SRCH_KO0,13.htm