Office Administrator Job in Pune at Thornton Tomasetti

Thornton Tomasetti is hiring for the role of Office Administrator!

Responsibilities of the Candidate:

• Set up new projects and monitor the status of existing projects in the accounting system.
• Maintain project budget, change orders and other contract modification, approvals, and any additional service-related to billing.
• Compile, analyze, & process project bills to clients monthly with appropriate backup.
• Review sub-consultant invoices for accuracy and backup documents for approval.
• Work closely with project managers to ensure that invoices are accurate.
• Maintain project billing folder and accounting system to ensure all invoices and other project related documents are readily accessible for project managers & accounting department.
• Communicate professionally with project managers, clients and other staff providing accurate information and responds timely to inquiries and completion of assignments.
• Raising and assigning of purchase orders to vendors and sub-contractors.
• Follow up with clients, investigate billing errors, resolve discrepancies, and reconcile the accounts.
• Departmental Support with the organization and execution of departmental events, meetings, and conferences.
• Coordinate and schedule meetings, appointments, and travel arrangements for department heads and team members across various departments.
• Assist with special projects as needed and provide support to other staff at our US and UK offices.

Requirements:

• At least 1-3 years of proven experience as an admin assistant or in a relevant role, preferably handling multiple departments.
• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and in a team environment.
• Bachelor's degree or equivalent experience preferred.