Graduate Project Assistant Job in Bangalore at Arcadis

Arcadis is hiring for the role of Graduate Project Assistant!

Responsibilities of the Candidate:

• Typically supports projects up to the value of 500k, with light/low project complexity with direct supervision and guidance of more experienced team members. 
• Have knowledge and understanding of Oracle ERP and the Arcadis Way of Project Management. 
• The Project Assistant reports to a project manager and may support multiple projects concurrently. 
• Support the collation of project planning information to enable effective set up of projects in the ERP (including confirming contract value, contract type, rates, pay terms, address details, taxing criteria, etc). Consult with the Project Manager and Project Finance when contract documentation is not provided to fully document requirements and provide a suitable audit trail. 
• Review and update the Oracle workplan as needed with direction of the Project Manager to ensure resources and dates/ durations of tasks are correct. 
• Review cash flow management that debts have been paid and invoices have been requested in a timely fashion and in accordance with the contract and project status. 
• Raise purchase requisitions and attach the supporting documents to PO (Purchase Order) creation. Ensure agreements are in place for suppliers/ subcontractors can be used and manage PO spend on the projects
• Follow monthly deadlines from Project Finance to proactively drive the need for invoicing and communicate with the Project Manager related invoicing delays. 
• Monitor the Global Invoicing Dashboard for invoicing needs and continuously check payment statuses. 
• Assist in ensuring compliance to project management processes such as the tagging (identification) and completion of mandatory project control documentation (key documents) on the Collaboration Hub (Project SharePoint site) 
• Monitor working capital for projects in weekly/ monthly Project Manager meetings. Reviewing WIP and liaising with Project Finance to provide insight and commentary to project controller to support with working capital reviews to drive lower DRO. Highlighting and escalating to Project Finance any risks to WIP or expected delays to the billing schedule, at the project level expected changes.

Requirements:

• Proficient capability in MS Word, Excel and PowerPoint which is part of daily Project Assistant activities. 
• 0-2 years related experience in any administrative or project support background. 
• Relevant work experience in project management and finance activities. 
• Proficient in written and verbal English is mandatory. 
• Experience in Oracle systems is preferred. 
• Result oriented and attention to detail. 
• Communicate effectively both verbal and written. 
• Strong analytical and problem-solving skills 
• Proactive and a committed team player 
• Can work on flexible hours to meet changing work environment and to meet tight deadlines, specifically around month end close.