Front Office Executive - Facilities Services Job in Gurgaon at JLL

JLL is hiring for the role of Front Office Executive - Facilities Services!

Responsibilities of the Candidate:

• Handling incoming and outgoing correspondence, including mail, emails, and faxes.
• Scheduling appointments, meetings, and conference rooms for staff and clients.
• Maintaining office supplies inventory and placing orders as needed.
• Assisting in the preparation of reports, presentations, and documents.
• Providing information and assistance to visitors, clients, and employees.
• Addressing inquiries and resolving issues promptly and professionally.
• Ensuring high standards of customer service and satisfaction.
• Coordinating with maintenance and housekeeping staff to ensure the cleanliness and functionality of the facility.
• Reporting any maintenance or repair issues promptly to the appropriate personnel.
• Assisting with the coordination of office moves, equipment setups, and facility improvements.
• Monitoring access to the facility and ensuring only authorized individuals enter.
• Issuing visitor badges and maintaining visitor logs.
• Following security protocols and procedures to maintain a safe environment.
• Maintaining accurate records of visitor logs, appointments, and other relevant information.
• Managing electronic and physical filing systems for easy retrieval of documents.
• Ensuring compliance with data protection and confidentiality policies.
• Liaising with internal departments and external vendors as necessary.
• Communicating effectively with colleagues and stakeholders to ensure seamless operations.
• Collaborating with team members to achieve organizational goals and objectives.

Requirements:

• Excellent Communication and Interpersonal skills