Facility Executive- Soft Services Job in Gurgaon at JLL

JLL is hiring for the role of Facility Executive- Soft Services!

Responsibilities of the Candidate:

• Provide support to the AFM  to ensure critical operational items are attended to within agreed time frames
• To provide relief support to the F&A site teams as needed, including but not limited to the positions of Client Interface Administrator, Facilities Administrator, Facilities Officer, etc.
• To assist with the site audits & floor walks to be undertaken on the entire Client site
• Assisting in tabulating site defects leading from the audits & floor walks, and assisting with the setting of deadlines for the defects to be rectified
• Ensure timely training & reporting thereafter for Housekeeping, Dispatch, Pantry Boys, Cafeteria staff, etc
• Full responsibility for the site during the entire shift
• Filing of site-related documents, including but not limited to challans, GRN’s etc
• Ensure enough consumables stock is maintained on site & any shortfalls are reported to the site lead
• Ensure all processes are followed as per the Standard Operating Procedures of JLL. viz. Stationery, midnight snacks, etc, material movement, etc.
• Timely submission of reports as requested by the Assistant Manager & Facility Manager
• Ensure employee health & safety & related services
• Ensure that the appropriate vendor escalation process is followed
• Ensure that all cleaning & maintenance schedules are adhered to
• Ensure completion of any specific responsibilities as specified by the managers
• Tracking of Facility Operating Expenses
• Processing of all invoices for payment – first, obtain approval of Client / FM and then submit to MIS and the billing department.
• Liaison with the client's Finance team 
• Client billing/invoicing and follow-up payments by clients
• Monitoring of all housekeeping/pantry/stationery consumables and ensuring reordering
• Maintenance of Billing Tracker

Requirements:

• Bachelor's Degree in any discipline, with a minimum of 1-2 years of experience in a corporate environment.  Tertiary qualifications in building management and/or business are desirable. Proven ability to function effectively as part of a team. Proven ability to initiate and follow through with improvement initiatives
• Exposure and experience in dealing with multinational corporate organisations
• Ability to adapt and perform under pressure
• Possesses strong interpersonal skills with the ability to build rapport quickly.
• Good communication skills