Executive Assistant-Operation Job in Gurgaon at Warpdrive tech works

Warpdrive Tech Works is hiring for the role of Executive Assistant-Operations!

Responsibilities of the Candidate:

• Provide general administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Maintain confidential files, records, and data for easy access.
• Seek out opportunities to enhance operational excellence and drive continuous improvement across all ICT business activities
• Support regional resourcing efforts to promote optimal staffing combinations for projects and to maximize colleague productivity
• Contribute to ICT’s global and regional Excellence initiatives, particularly where there is an ensuing change in policy, process or tool.
• Actively support ICT financial objectives by driving operational efficiencies, cost containment and a continuous improvement agenda
• Oversee license and subscription activity, including usage and renewal
• Perform filing of all billing and invoicing documentation and correspondence. Stay abreast of changes and/or improvements in Oracle/EPM processes and functions; communicate with Finance colleagues as appropriate and provide guidance as billing questions arise
• Develop and maintain a working knowledge of ICT’s people map to provide guidance around recruitment, onboarding (in conjunction with HR).
• Develop and maintain a profile as key point of contact for corporate functions (including HR, Finance, Legal, Compliance, Privacy etc.) and support corporate-led processes, policies and initiatives in a way that is meaningful to ICT’s business.
• Work closely with business leaders, HR and other stakeholders to champion and execute people focused business initiatives including all-colleague communications (e.g. Weekly Round-up, Quarterly Results Communications and Town Halls) and learning and development programs (e.g. ‘Learn Athons’, Graduate Induction, tactical education series).

Requirements:

• Excellent organisational skills
• Results driven with the ability to succeed in a multi-tasking environment.
• Ability to remain focused on the big picture, prioritising underlying and often competing tasks.
• Ability to quickly build and maintain trusted relationships through effective communication, collaboration and efficient, quality execution.
• Exceptional stakeholder management capabilities, being able to influence without authority.
• Outstanding communication skills through a variety of mediums.
• Skilled in conveying leadership messaging in the form of written communications to large groups.
• Proficiency across Office 365 suite, including a high level of competence in manipulating and analysing data in Excel, presenting information in PowerPoint / Word, and leveraging collaboration platforms.
• High degree of verbal and written fluency in English.
• Self-driven learner and achiever, looking to succeed through teamwork, collaboration, decisiveness and integrity in all aspects of work.