Executive Assistant and Stakeholder Manager Job in Delhi at British Council

British Council is hiring for the role of Executive Assistant & Stakeholder Manager!

Responsibilities of the Candidate:

• Develop and maintain processes to support the Directorate, ensuring alignment with corporate policies and procedures.
• Manage email correspondence, schedules, meetings, and visitor arrangements.
• Oversee end-to-end travel arrangements, including visas, accommodation, and expenses for Country and Regional Directors.
• Coordinate regional meetings, ensuring logistical needs are met within budget and policies.
• Assist in minute-taking and tracking action points during meetings.
• Build and maintain relationships with internal and external stakeholders, including government offices and private organizations.
• Maintain stakeholder databases and plans, ensuring they are updated regularly.
• Act as the main point of contact for the Country Director’s office for external stakeholders, ensuring follow-ups and relationship-building activities.
• Support VIP and official visits with logistical and stakeholder coordination.
• Maintain and share the national forward-looking calendar with relevant stakeholders.
• Ensure high-quality briefing notes and speeches are prepared for meetings and events.
• Coordinate India Leadership and Regional Leadership Team meetings, including scheduling, agendas, and action follow-ups.
• Oversee onboarding of leadership colleagues, managing asset procurement, IT setup, and induction schedules.
• Assist with internal and external communications, including updating websites, managing TEAMS channels, and social media coordination.
• Monitor and report on the national Directorate budget and manage director expenses.
• Raise purchase orders for events, meetings, and travel as required.

Requirements:

• Proven experience working in a fast-paced office environment with the ability to manage multiple deadlines.
• Proficiency in digital systems such as MS Office, SAP, and TEAMS or similar platforms.
• Strong stakeholder management skills with a focus on building and maintaining relationships.
• Excellent written and verbal communication skills.
• Team player with a proactive attitude to support various tasks as needed.
• Experience in minute-taking, editing, and documentation management.
• Graduation or equivalent qualification.