Executive Assistant Job in Bangalore at EY (Ernst & Young)

EY is hiring for the role of Executive Assistant!

Responsibilities of the Candidate:

• The associate (ESS and admin services) would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support, and other administrative requirements that may arise on need basis.
• The primary role and responsibility of this position will be to work in a team environment and deliver ESS and admin services.
• Diary Management - Provide support to the project team members in maintaining and managing key project meetings and the meeting location.
• Calendar Management - Maintaining the project team’s calendar to showcase all key events that need to be planned.
• Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call.
• Travel Management - Support the project team members in booking the travel ticket
• Workshop or Area Visit Plan - Provide assistance in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc.
• Documentation - Recording the minutes of the meeting with a clear emphasis on the key action points from the meeting. Maintaining the project database and eRoom to ensure all documentation is captured and organized for ease of access.
• Training Management - Provide support in setting up training by sending out invites, enabling cut-off points for training sessions, issuing confirmations, and/or offering alternative dates. Supplement delegates with correct pre-work and sessions.
• Tool Support and Administration – Administrative support on various internal/external tools used across the EY office.
• Data Processing and Administration - Data capture, processing, and administration of business information.
• Transcription - Business Transcription of recorded meetings, events, conferences, etc.