Executive Assistant Job in Ahmedabad at Optimized Solutions

Key Responsibilities:

1. Stakeholder Engagement

• Build and maintain relationships with key stakeholders, including clients, investors, and partners.
• Represent the Founder in meetings, as required, and ensure follow-up on key discussions.

2. Communication Management

• Draft, review, and manage internal and external communications on behalf of the Founder, including emails, memos, and presentations.
• Act as the point of contact for the Founder, screening communication and inquiries and handling them appropriately.
• Facilitate effective communication between the Founder and stakeholders, including clients, partners, and board members.

3. Strategic Support

• Assist the Founder in strategic planning and execution by conducting research, preparing reports, and analyzing data.
• Serve as an advisor and champion for core strategic problems faced by portfolio CXOs, leveraging your analytical prowess and strategic acumen
• Act as a proxy for the Group structure and Promoters, protecting and enhancing the interest of stakeholders at all levels

4. Office Management

• Ensure the smooth functioning of the Founder’s office by managing daily operations and administrative tasks.
• Maintain office systems, including data management and filing systems.

5. Growth Strategy Shaping

• Shape growth strategy alongside CEOs and Promoters, through leading rigorous existing and new market and product assessments and delivering an actionable strategic blueprint
• Lead targeted searches to identify potential acquisitions or strategic partnerships; lead commercial due diligence (CDD) efforts to assess potential investments and partnerships;
• Articulate meticulous investment theses to evaluate the viability of strategic ventures

6. Administrative Support

• Provide high-level administrative support to the Founder, including managing schedules, calendars, and appointments.
• Coordinate and organize meetings, both internal and external, including preparing agendas, minutes, and follow-up action items.
• Handle confidential information with discretion and professionalism.

7. Project Management

• Manage special projects assigned by the Founder, ensuring timely execution and delivery.
• Track progress on strategic initiatives and provide regular updates to the Founder.
• Coordinate cross-functional teams to drive project success and address challenges.

8. Confidentiality and Professionalism

• Maintain a high level of confidentiality and exercise discretion in handling sensitive information.
• Uphold a professional image of the Founder’s office in all interactions and communications.

An Ideal candidate shall be having:

• Proficiency in data visualization tools and statistical software.
• Exceptional organizational and time-management skills.
• Sound Knowledge of Office Management Systems And Procedures
• Extremely good at MS-Excel & MS-Word & PowerPoint
• Able to articulate MD Messaging to the intended recipients.
• Strong in English verbal and written communications
• Must have an aspiration for leadership role
• Up-to-date with latest office gadgets and applications
• Proactive and adaptable to changing priorities.
• Ability to multitask and prioritize daily workload
• Discretion and Confidentiality

We design, configure and integrate Automated Test Equipment, Monitoring & Automation solutions using IoT and conventional technologies.
An ISO 9001:2015 company with esteemed clientele in Aerospace, Defense, Research, Heavy Engineering, Autombolies and manufacturing sectors in India and Middle East.