Executive Assistant Job in Mumbai at Landor

Landor is hiring for the role of Executive Assistant!

Responsibilities of the Candidates:

• Acting as the first point of contact, interacting with senior management both internally and externally, maintaining close relationships with clients and partner agencies within the WPP network. Collating and producing documents for a variety of forums including team and management meetings, other meetings, reports, and producing presentations
• Managing the smooth and efficient running of busy diaries across several different time zones, ensuring that he/she is on time and armed with the correct information in advance of any meeting or call. Setting up and preparing meetings, understanding how the VC setup works within each of the meeting rooms in SCH (i.e. setting up VCs/Teams)
• Managing emails/correspondence and administration, including some personal administration. Managing timesheets, raising POs, and submitting expenses for Executives
• Planning extensive international travel, which is inclusive of the coordination of visas and letters of invitations

Requirements:

• Ability to maintain diplomacy and discretion at all times along with perseverance, patience and a sense of humor along with an ability to be resilient and tenacious and work fast and accurately under pressure and maintain a professional disposition at all times
• Mature and effective communication skills both written and verbal
• An interest in the business evidenced by reading incoming material and thereby remaining informed as to the current issues, contributing to team-wide conversations
• Advanced IT literacy, demonstrable ability to navigate and use Outlook, Excel (printing spreadsheets), PowerPoint and Word. Taking and transcribing minutes of meetings (including Board meetings). Understanding of international time zones and their impact on organizing meetings.
• Superior experience planning complex travel itineraries