Executive Assistant Job in Bangalore at Visa Inc.

Visa Inc. is hiring for the role of Executive Assistant!

Responsibilities of the Candidate:

• Primary function consists of providing general administrative support to the department
• Act as a liaison, problem solver, and facilitator for the department
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts
• Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists
• Help plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and other logistical arrangements
• Provide on-location support for team activities such as group meetings and team outings
• Coordinate on-boarding of new employees and contractors, and associated tracking
• Assist with space management, workspace move requests and submit facilities work orders
• Keep team common areas such as break rooms, scrum areas and meeting rooms tidy
• Assist with travel arrangements for team and visiting team membersAssist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities
• Provide support for misc. projects and initiatives
• Create purchase requisitions and assist staff with expense reporting and Finance issues
• Partner and coordinate workload with other team members and provide backup support when needed   
• This role will require off-hours work and responsiveness, as well as occasional errands

Requirements:

• 2 or more years of work experience
• Customer service-focused, with a professional presence and a confident and approachable personality
• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information.
• Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment
• Proficient in managing executive calendars and organizing worldwide travel.
• Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Experience with Oracle iExpense and iProcurement helpful
• Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively
• Detail-oriented and able to complete work assignments with a high degree of quality.
• Demonstrated initiative, flexible, highly organized and can anticipate and resolve problems before they escalate
• History of creative problem solving, ability to work well collaboratively and under pressure
• Experience with event planning and project coordination highly desired