Executive Assistant Job in Mumbai at Zeta

Zeta is hiring for the role of Executive Assistant to the CEO!

Responsibilities of the Candidates:

• Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world, etc.
• Manage travel arrangements for the CEO (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings, etc.)
• Managing phone calls, routine emails, and correspondence with vendors and clients within India and Internationally.
• Maintain strong follow-up systems for timely completion of projects/assignments and keep the CEO updated on any developments, and status reports related to ongoing projects and share follow-ups and follow-throughs with internal and external teams.
• Work on ad hoc research projects and ensure timely completion with 100% accuracy and eye for detailing.
• Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.
• Organizing and servicing meetings, social gatherings, and events.
• Project management skills coupled with sound knowledge of multiple time zones and G suite.
• Remain up-to-date with the latest trends and events in the industry.
• Creating Presentations, summary reports, and budgets as and when required by the CEO.   

Requirements:

• Strong conceptual thinker with strong analytical skills.
• Immaculate written and oral communication skills with the ability to take ownership of one's work.
• Process-oriented: Demonstrable commitment to following processes, documentation, etc.
• Proficient at using the Internet, and demonstrable technical aptitude/inclination.
• Intelligent with good logical reasoning.
• Proactive with a go-getter attitude
• Bachelor’s degree (Master’s degree will be preferred).
• 3-5 years of relevant work experience preferably having worked in MNCs and having exposure to multiple cultures and US time zones.
• Should be comfortable working over weekends (5-day working role) and should also be open to working in the US time zone.
• Have an interest and be open to travel internationally, if required.
• Should be a good team player.
• Proficiency in Microsoft Excel is a must.