Executive Assistant Job in Mumbai at Landor & Fitch

Landor and Fitch is hiring for the position of Executive Assistant!

About:

As a company with studios across the globe, we power up the best minds from 31 teams in over 22 countries to create a unique skillset for each client. We spark ingenuity with global creative sprints that cross time zones and borders and spur on the best of our talent. That includes exceptional brand consulting and strategic design, brilliance in experience, retail and workplace design, and competition-smashing motion design. We are part of the WPP group.

Job Duties & Responsibilities:

• Acting as the first point of contact, interacting with senior management both internally and externally, maintaining close relationships with clients and partner agencies within the WPP network
• Managing the smooth and efficient running of busy diaries across several different time zones, ensuring that he/she is on time and armed with the correct information in advance of any meeting or call
• Planning extensive international travel, which is inclusive of the coordination of visas and letter of invitations
• Collating and producing documents for a variety of forums including team and management meetings, other meetings, reports and producing presentations
• Setting up and preparing meetings, understanding how the VC set up works within each of the meeting rooms in SCH (i.e. setting up VC’s/Teams)
• Managing emails/correspondence and administration, including some personal administration
• Effectively provide professional administrative support
• Preparing a daily list of follow up/action items

Requirements:

• Solid career history with outstanding attention to detail and proven problem-solving ability
•  Ability to be resilient and tenacious
• Ability to work fast and accurately under pressure and maintain a professional disposition at all times
• Mature and effective communication skills both written and verbal
•  Willingness to take job ownership and accountability to facilitate and see projects and tasks to completion, with little direction and flawless execution
• Ability to maintain diplomacy and discretion at all times
• Perseverance, patience and a sense of humour
• An interest in the business evidenced by reading incoming material and thereby remaining informed as to the current issues, contributing to team-wide conversations
• Demonstrable experience as a PA in a professional agency/creative environment
•  Advanced IT literacy, demonstrable ability to navigate and use Outlook, Excel (printing spreadsheets), PowerPoint and Word
• Superior experience planning complex travel itineraries
• Understanding of international time zones and their impact on organizing meetings
• Taking and transcribing minutes of meetings (including Board meetings)

https://boards.greenhouse.io/landor/jobs/5146908?source=LinkedIn