Executive Assistant Job in Pune at Harman International

Harman International is hiring for the role of Executive Assistant!

Responsibilities of the Candidate:

• Provide secretarial and administrative support to the Vice President
• Manage and maintain schedules and synchronize the Vice President's appointments
• Handle all travel arrangements including accommodation, flight ticket bookings
• Handle and screen telephone calls
• Handle expense claims using a web-based reimbursement system (Soundtrax), manage banking matters, etc
• Interact with both the internal and external parties for coordination of meetings
• Prepare management reports and meeting support
• Plan and coordinate meetings, conferences, and events in India, both internal and external
• Familiar with working with government agencies
• From time to time the job holder will be expected to carry out other activities/special projects for which she is competent to do in order to assist in the efficient operation of the Company

Requirements:

• Computer literate and proficient in Microsoft Office applications; in particular Outlook, Excel, Word, and PowerPoint. SAP experience would be an advantage
• Experience working within a multi-layered matrix organization with multiple offices to communicate with
• Excellent interpersonal skills and ability to work effectively in multicultural and international environments
• Excellent literacy, communication, and analytical skills at all levels, with both internal and external customers
• Ability to control and maintain multi-task efficiently
• Ability to define and resolve problems, collect data, establish facts, and draw valid conclusions
• Ability to work on own initiative while prioritizing and meeting deadlines
• Ability to assimilate information quickly, efficiently, and accurately from varying sources
• Computer literate and proficient in Microsoft Office applications; in particular Outlook, Excel, Word, and PowerPoint. SAP experience would be an advantage
• Experience working within a multi-layered matrix organization with multiple offices to communicate with
• Excellent interpersonal skills and ability to work effectively in multicultural and international environments
• Excellent literacy, communication, and analytical skills at all levels, with both internal and external customers
• Ability to control and maintain multi-task efficiently
• Ability to define and resolve problems, collect data, establish facts, and draw valid conclusions
• Ability to work on own initiative while prioritizing and meeting deadlines
• Ability to assimilate information quickly, efficiently, and accurately from varying sources
• Sensitivity for business requirements and working flexibility
• Must be willing to support across three time zones (Pacific, Eastern, and European)
• Willingness to address travel requirements and coordination on phone calls/post office hours
• Go-getter mindset
• Supportive approach for business team members