Executive Administration Job in Mumbai at Arcadis

Arcadis is hiring for the role of Executive Administration!

Responsibilities of the Candidate:

• Providing comprehensive administrative support to assigned leaders, including scheduling appointments, managing email and mail correspondence, and organizing files.
• Preparing materials for meetings, including presentations, reports, and agendas, noting minutes of the meeting, and tracking the progress on actions.
• Assisting with the preparation of presentations reports, and emailers, including formatting, chart creation, and data analysis in Excel as per company standards.
• Handling travel arrangements, including flight and hotel bookings, venue bookings, Group events, car hire, train bookings, etc.
• Utilizing SharePoint sites to manage and organize documents and information.
• Working with the senior leaders to support initiatives and projects to track progress and ensure timely completion.
• Ordering business cards and company merchandise.
• Raising purchase orders and managing the approval process.
• Responding to and resolving inquiries and problems, judging when to pass complex queries on to or involve others.
• Liaising with and building strong working relationships with colleagues across the wider business.
• Providing feedback and recommendations for improvement of processes and systems.
• Exercising discretion and judgment with respect to matters of significance and working collaboratively with others across multiple business lines and geographies.
• Completing any other assigned tasks as directed.

Requirements:

• Highly proficient in all Microsoft programs including MS Word, PowerPoint, Excel, Outlook and Adobe Acrobat
• Excellent business English both written and oral
• Knowledge of SharePoint, Microsoft Teams, Visio, InDesign, Basics of PowerBI, and Microsoft Sway, would be an added advantage
• Ability to handle multiple confidential/private information
• In-depth experience working in an administrative support role
• Professional and proactive approach
• Team player