Document Controller Job in Chennai at Hitachi

Hitachi is hiring for the role of Document Controller!

Responsibilities of the Candidate:

• Handling of all documents from Internal and External Suppliers. Sending documents for information and approval both Internal and End Customers.
• Sort, Structure and put together the Site Documentation, both electronically and paper.
• Delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader and Dept. Head’s.
• Profile & upload Drawing files, Manuals, Test Reports, Calculations, etc. required for the Bid-submission from internal and Suppliers into the Database or common drive and various tools like PDL and Binder.
• Proper follow-up with other departments to submit the documents. Organize the files in a folder structure in the softcopy Binders.
• Should have experience in contract reading and understand the Customer documentation requirements.
• Check & upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the Sub Suppliers.
• Upload the documents into the Document Management System (EDMS). Maintain the complete Project Documentation Status.
• Communicate with Project Manager and Departments for Clarifications and Suggestions. Proper follow-up with other departments to submit the documents.
• Distribute the documents to various departments for Review & Approval. Send the documents by Transmittal for Customer Review & Approval.
• Adding the documents into e-Room (web-based database, Easy access for the members in different locations). Organize the files in a folder structure in the softcopy Binder.
• Print out the drawings as hard copies and insert them into binders, if needed (This is the installation and Final Plant documentation) and send it to respective sites.
• Check & upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions.
• As-Built documents are printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation). After the Customer Approval, hand over the Project to After Sales Department.
• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Requirements:

• Bachelor's degree in engineering or diploma from a recognized university.
• 2 to 6 Years of experience in contract reading and understand the customer documentation requirements.
• Should have strong knowledge in MS Excel, Word and PPT, EDMS etc. Excellent written and verbal communication skills.
• Should be a team player and have good experience in preparing a report and maintaining the record.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Attention to detail and a commitment to delivering high-quality digital solutions.
• Proficiency in both spoken & written English language is required.