Assistant Manager Purchase Job in Bangalore at Hilton

Hilton is hiring for the role of Assistant Manager Purchase!

Responsibilities of the Candidate:

• Ensure familiarity with Hilton purchasing policies and procedures.  
• Supervise and co-ordinate the work of the Purchasing team members. 
• Follow up supplier insurance coverage and compliance with global Hilton policy requirements to ensure insurance exemption is approved by risk management. 
• Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing Department after due authorization by Management. 
• Ensure that competitive quotes are obtained as per policy. 
• Review all purchase requests and purchase orders processed by subordinates. 
• Conduct market price surveys in coordination with the Cost Controller and
• Executive Chef on a regular basis. 
• Ensure that price comparisons amongst other hotels is done on a regular basis and all options are exhausted in obtaining the best possible quotations. 
• Maintain good relations with all hotel departments and suppliers. 
• Ensure that all unmatched / open Purchase Orders are investigated, and proposed action are taken on a regular basis. 
• Assist in the preparation of month end reports and other ad hoc reports that may be required from time to time. 
• Ensure familiarity and adherence to any national or global purchasing agreements in accordance to Hilton's approval authority. 
• For the timely review of the rolling contract, updates without changes can only be carried out three times at most.  
• Assist the Executive Chef in ensuring that food cost is kept to a minimum. 
• Ensure that all month end procedures are strictly followed, and deadlines are met. 
• Maintain file management, including contract, bidding document, purchase order, etc. 
• Liaise with related government departments such as Animal & Plants
• Inspection, Wine & Tobacco License, and the Customs, etc. 
• Prepare a purchase order outstanding list for month end purposes. 
• Ensure all documentation (purchase orders, invoices, delivery dockets etc.) is forwarded to Accounts Payable on a timely basis.
• Conduct regular vendor visitations for high-risk suppliers.
• Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
• Handle all requests and enquiries in a timely, efficient and friendly manner.
• Perform any additional tasks assigned to ensure that the department functions smoothly.

Requirements:

• Proficient in Excel, Microsoft Word and the hotel inventory / purchasing software. 
• Able to lead, provide guidance and develop team members. 
• Knowledgeable of supplies.   
• Possess a sense of maturity and reliability. 
• Good command English, both written and verbally to meet business needs. 
• Prior experience in related work preferred. 
• Able to be resourceful, creative and maintain flexibility in relation to working hours, especially at month end and during stock take.