Assistant Manager - Administration Job in Gurgaon at Guardian Life Insurance Company

Guardian Life Insurance Company is hiring for the role of Assistant Manager - Administration!

Responsibilities of the Candidate:

• Monitoring the existing work premises and maintaining the interiors and exteriors of the office facilities
• Ensuring a continuous flow of stationery and other office supplies
• Supervising the housekeeping team, upkeep of the pantry/cafeteria, and maintaining hygiene and sanitation of the entire office
• Managing official AMCs with various vendors for AC, fire extinguishers, CCTV, and biometric machines
• Coordinating all major events and employee engagement activities taking place in the organization
• Handling commercial operations, vendor evaluation, vendor development, and management
• Planning purchase functions in advance, involving cost estimation, contract negotiations, and finalization for the purchase of materials
• Maintaining budgets and expenses for the administration function
• Arranging travel for employees
• Drafting and implementing all administration policies and standard agreements
• Checking cash vouchers and obtaining necessary signatures from management
• Managing the administration team and overseeing its operations
• Ensuring office equipment such as fax machines, printers, and EPBX systems are working properly
• Coordinating employee seating arrangements with operations
• Keeping track of vacant seats and assigning new joiners
• Overseeing travel arrangements, including hotels, cars, air, road, and rail bookings and bill checks
• Ensuring transportation activities are efficient and vehicles are well-maintained for optimal service levels

Requirements: