Asset & Wealth Management-Administrative Assistant Job in Bangalore at Goldman Sachs

Goldman Sachs is hiring for the role of Asset & Wealth Management-Administrative Assistant!

Responsibilities of the Candidates:

• Full diary management; schedule meetings, receive and accommodate meeting requests, facilitate audio/visual requirements including multiple Zoom IDs and book meeting rooms as required
• Awareness of senior manager priorities and workload, adapting level of support accordingly 
• Travel arrangements; book flights and accommodation, prepare full trip itineraries, arrange/apply for visas, submit pre-trip approvals
• Expense management; process travel and expense claims through Concur
• Incoming call management and phone coverage when required
• Assist with preparation of presentations and/or other documentation for meetings
• Completion of weekly timesheets
• On-floor support for new joiners and transfers into the division; account set up, desk and locker allocation, corporate directory profile update, reporting line update, provision of access to the office space 
• Org tree maintenance for the division in Role Management System; identity event processing, manager role allocations and general maintenance
• Point of contact for visitors; provision access to the office, register their details, book conference rooms and catering, organize materials
• Reconciliation of weekly timesheets and time entry adjustments
• Space management; maintain desk and locker allocations, monitor capacity and escalate as required, organizational support of divisional moves
• Resolution of any IT issues with the helpdesk 
• Resolution of any on-floor issues with the facilities team
• Ad-hoc ordering of occupational health equipment and supplies
• Contingent worker population management including onboarding, extension of end dates, assignment updates
• Point of contact for any ad-hoc queries, escalating as requiring
• Coordination with other global divisional admins to ensure seamless support
• General administrative duties such as photocopying, filing, archiving, coordination of couriers, distribution of mail etc.

Requirements:

• Prior experience as an Executive Assistant 
• Solid organizational skills – ability to multi-task and prioritize effectively
• Strong attention to detail
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team both locally and globally.
• Ability to communicate clearly, concisely and confidently
• Ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Strong work ethic with a positive attitude and growth mindset
• Ability to work well under pressure and remain professional in a busy environment
• Discretion; ability to handle sensitive matters confidentially at all times
• Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Able to prioritize a variety of time-sense tasks