Administrative Assistant Job in Delhi at World Health Organization

WHO is hiring for the role of Administrative Assistant!

Responsibilities of the candidate:

Finance and Administration:

• Provide administrative assistance to the supervisor in the management of the program
• Maintain and update accounts, vouchers, cash book and assist in preparation of necessary reports; Perform bank reconciliation in a timely manner and immediately report discrepancies (if any) to the supervisor
• Ensure safe custody of all A&F documents and books of accounts
• Coordinate incoming/outgoing correspondence; and data, travel and general logistics arrangements for training/workshop
• Process timely payment to vendors as per the established procedures
• Prepare and monitor the monthly budget to ensure judicious usage of fund
• Regularly update inventory records of office equipment, assets and other WHO property as per established procedures and ensure safety & security of office equipment & premise Support and facilitate the important process of Handing Over - Taking Over whenever there is a change in the medical officer of the field office

Direct Support to Technical Functions:

• Coordinate and provide support to supervisor during supplementary immunization activities for polio and measles, routine immunization, and any other activities being undertaken by SMO
• Maintain and update district wise database of reporting network/health facilities for all surveillance, immunization, and related activities
• Maintain records for disease surveillance, immunization activities and activities related to new vaccine introduction
• Follow up on a collection of data, it's entry into relevant databases, analyzing data as required, assist in mapping & preparing reports, collect and report all case details in Case Investigation Form (CIF) and in SIMS or any other software mandated by WCO-India
• Coordinate with Labs, district/state officials on receiving & storing samples and tracking their shipment
• Assist SMO in monitoring planning and implementation of supplementary immunization activities for measles polio and any other vaccine-preventable disease

State Level: (in addition to above)

• Coordinate with field units for consolidation of Weekly reports, follow-up on updating weekly data in SIMS, daily feedback and data during NID/SIA rounds
• Assistance to supervisor for preparation of State level spot maps, reports, and training materials, and in maintaining cordial relationships with govt. officials
• Undertake any other tasks/duties as assigned by supervisor(s)

Requirements of the candidate:

• Essential: Completion of secondary school education or equivalent
• Desirable: University degree preferably in Commerce
• Essential: At least two (2) years relevant experience in an administrative support function in a government department/public sector undertaking, in a multinational corporation, reputed private organizations, or NGOs
• Desirable: Experience working in other international organizations or UN Agencies in the preferred Duty Station (State) would be an added advantage
• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Knowing and managing yourself
• Database management skills
• Ability to prepare routine administrative paperwork
• Clerical, word processing, and/or office skills