Administrative Assistant Job in Mumbai at Russell Investments

• Compile and file expense reports using multiple currencies. 
• Process Invoices timely and accurately via the appropriate workflow  
• Maintain and update administrative SOPs as required
• Compose and prepare correspondence and presentations, noting and respecting confidentiality.
• Prepare documents and presentation materials while editing for correct grammar, punctuation, spelling, and format.
• Business Administration team backup & support
• Run ad hoc reporting for Sr. Leaders e.g., promo items, activity, CRM, et
• CRM data entry – meeting notes, contact updates, etc. 
• Develop and maintain quality relationships with clients and team members 
• Work in partnership with the administrative team to identify, create, and streamline processes/policies
• Proactively prioritize and facilitate your workload/daily calendar
• Understand corporate policies (travel, expense, compliance) to ensure tasks are completed within the scope of said policies.
• Variety of Administrative tasks to support the GTM Team (business cards, marketing material fulfillment/inventory control, client reimbursements)
• Other projects and duties as assigned 
• Assist with the scheduling and coordinating of meetings (internal and client) from inception to completion using all available resources.  
• Completes various administrative tasks for Sr. Leaders including, managing meetings and business travel, ensuring the schedule is organized efficiently, prioritizing the most essential items, and resolving all conflicts. 

Requirements:

• 1-2 years of professional experience 
• Bachelor’s degree/or college courses and investment industry experience preferred 
• Dynamic, enthusiastic individual, with strong interpersonal and diplomatic skills 
• Highly adaptable and able to work in a fast-paced priority-driven environment 
• Excellent time management, prioritization, and organizational skills 
• Project management skills including managing multiple, conflicting deadlines, and coordinating delivery directly with clients 
• High level of professionalism; confidentiality, discretion, and judgment; personable, approachable, and courteous 
• Strong attention to detail; meticulous attention to quality of work product 
• Ability to work independently with little supervision on projects 
• Ability to work under pressure, to deadlines, without sacrificing quality 
• Demonstrated ability to provide high-level client service
• Proficient in MS Office including Word, Outlook, Excel, and PowerPoint
• Proficient in technologies and programs such as Concur Invoice and Expense, OneNote, SharePoint, OneDrive, Teams, Zoom, mobile devices, and mobile applications