Administration Associate Job in Chennai at Teach For India

commTeachforIndia is hiring for the role of Administration Associate!

Responsibilities of the Candidate:

• Having a thorough understanding of Teach For India’s reimbursement and finance policies, and ensuring that Fellows and Staff in the city are aware of the same.
• Processing reimbursement requests from Fellows and Staff as applicable.
• For Fellows who have moved to Hyderabad from other cities (or special exemptions within the city), working with Finance to ensure Fellows receive City Compensatory Allowance (CCA) to help with rent payments.
• Managing overall city budget along with the City Director – plan the annual budget at the beginning of the year and monitoring budget utilization throughout the year.
• Managing and ensuring the best budget utilization by the end of each fiscal year.
• Managing the City Petty Cash by coordinating with National Finance.
• Managing weekly Students' Data Recharge for our Tech Projects.
• Supporting Finance with the details during the national audits.
• Monthly tracking of Fellows' attendance and following up with the Program Managers for timely approval.
• Owning end-to-end execution and coordination of city-wide in-person conferences, events workshops, training, and/or special events – this includes venue booking/management, food arrangements, and other event-related logistics.
• Supporting the National Admin team with national events as and when needed – e.g., Institute, All-Staff Retreat.
• Coordinating logistics and delivery of supplies, inter-office correspondence, etc.
• Maintaining strong relationships with vendors and venue partners.
• Getting the event NOCs from Fire, Hyderabad Police, and Traffic Police during events if & when needed.
• Owning Teach For India’s device distribution process in the city – i.e. collect device requirements from Fellows and classrooms in the city and coordinate logistics for distributing the appropriate number of devices to the said Fellows and classrooms.
• Planning device management Strategy in the city for the best utilization & fulfill 100% requirements.
• Monitoring device usage through the year through the Technology dashboard and work with the Program team to decide device recall/redistribution based on actual usage.
• Coordinating the process of annual device recall from Fellows for maintenance, repair and updates.
• Conducting timely device audit checks.

Requirements:

• 0-2 years of experience as an Assistant/Associate Administration.
• Knowledge of office and administrative practices and principles.
• Conversant with Microsoft Office and Google.
• Good communication skills and interpersonal skills (English & Hindi/Tamil).
• High degree of ownership and reliability.
• Adaptability and flexibility in a fast-paced environment.
• Willingness to be on the ground.
• Orientation to serve and collaborate with others.